Terms and Conditions

Terms and Conditions

This is a legally binding contract. Please read it carefully.

This Contract is between Stetson Academy (hereinafter the “School”) and the parent(s) or legal guardian(s) (referred to as “Parent,” which term includes the singular or plural, as applicable) of your student or students. (hereinafter “Student”). An asterisk (*) indicates an item only applicable to Annual Programs. "Annual Programs" as referred to in this contract is defined as half-day and full-day TK, Kindergarten, and First grade School. All persons signing this Contract are jointly and severally liable for the tuition and fees set forth herein. By enrolling Student at Stetson Academy, Parent or guardian is in agreement with this Contract.


Violation of any of the terms below may result in the termination of your account.


Online Account terms

You are responsible for maintaining the security of your account and password. The school cannot and will not be liable for any loss or damage from your failure to comply with this security obligation.

You are responsible for all content posted and activity that occurs under your account.

You may not use the service for any illegal purpose or to violate any laws in your jurisdiction (including but not limited to copyright laws).

You must provide your legal full name, a valid email address, and any other information requested in order to create an account

You must be a human. Accounts registered by "bots" or other automated methods are not permitted.


Autopay

Autopay billing is a requirement for enrollment in any program at Stetson Academy. Failed or late payments are subject to a $25 fee. You expressly authorize Stetson Academy to initiate payments for any charges due on your behalf with your financial institution. You also agree to keep a valid payment method attached to your account at all times to facilitate automatic payments. You can review your current account balance by clicking on the billing section of the account page. The amount billed to your financial institution will be the sum of the charges due minus any account refunds or credits. Automatic payments are normally processed within 1 day (24 hours) of being due, but can be initiated at any time after the charge due date.


Refunds

Account charges may be refunded on a case-by-case basis. Refunds can be issued as statement credit or returned to your financial institution. Refunds applied as credit will be automatically used toward any future purchase at Stetson Academy. Refunds that are issued back to your financial institution will be subject to a non-refundable 5% transaction fee.

All fees are exclusive of all taxes, levies, or duties imposed by taxing authorities, and you shall be responsible for payment of all such taxes, levies, or duties, excluding only United States (federal or state) taxes.


Account Cancellation and termination

The school, in its sole discretion, has the right to suspend or terminate your account and refuse any and all current or future use of the service for any reason at any time. Such termination of the service will result in the deactivation or deletion of your account or your access to your account, and the forfeiture and relinquishment of all content in your account. The company reserves the right to refuse service to anyone for any reason at any time.


Modifications to the service and prices

The school reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, any part of the service with or without notice. The school shall not be liable to you or to any third party for any modification, price change, suspension or discontinuance of the service.


Copyright and content ownership

The look and feel of the service is copyright© StetsonAcademy. All rights reserved. You may not duplicate, copy, or reuse any portion of the HTML, CSS, JavaScript, or visual design elements without express written permission from the school.


General conditions

Your use of the Service is at your sole risk. The service is provided on an "as is" and "as available" basis.

Technical support is only guaranteed to be provided via email.

You understand that the school uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the service.

You must not modify, adapt or hack the service.

You must not modify another website so as to falsely imply that it is associated with the service or the school.

You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the service, use of the service, or access to the service without the express written permission by the school.

We may, but have no obligation to, remove content and accounts that we determine in our sole discretion are unlawful or violates any party's intellectual property or these terms of service.

Verbal, physical, written or other abuse (including threats of abuse or retribution) of any service customer, school employee or officer may result in immediate account termination.

The school does not warrant that (i) the service will meet your specific requirements, (ii) the service will be uninterrupted, timely, secure, or error-free, (iii) the results that may be obtained from the use of the service will be accurate or reliable, (iv) the quality of any products, services, information, or other material purchased or obtained by you through the service will meet your expectations, and (v) any errors in the service will be corrected.

You expressly understand and agree that the school shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if the school has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the service; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the service; (iii) unauthorized access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the service; (v) or any other matter relating to the service.

The failure of the school to exercise or enforce any right or provision of the terms of service shall not constitute a waiver of such right or provision. The terms of service constitutes the entire agreement between you and the school and govern your use of the service, super-ceding any prior agreements between you and the school (including, but not limited to, any prior versions of the terms of service).

Questions about the terms of service should be sent to contact@stetsonacademy.com.

Any new features that augment or enhance the current service, including the release of new tools and resources, shall be subject to the terms of service. Continued use of the service after any such changes shall constitute your consent to such changes.


Changes or Updates to the Terms

Stetson Academy reserves the right to update and change the terms of this contract without notice.


Enrollment

Student will be enrolled for the 2021-2022 academic year if in one of the following: Half-Day TK, Full-Day TK, Kindergarten, or 1st grade. A student may also be enrolled in another program offered at Stetson Academy.


Registration Fee

In addition to submitting this Contract, parent agrees to pay Registration Fee if applicable. This Registration Fee covers administrative costs incurred from processing Student enrollment. It also covers curriculum, testing related expenses, and initial student material costs. The Registration Fee will be applied to the academic year covered by this Contract. This Registration Fee is non-refundable.


*Annual Program Tuition

Tuition amounts for the various programs are set forth on the Tuition Schedule listed at www.stetsonacademy.com for the period covered by this Contract. Parent has selected one of the following payment plans for tuition.:


Tuition Obligation

Parent understands that Student is being enrolled for the entire School Year or period covered by this Contract. Parent further understands that the overhead expenses of the School do not diminish with the departure of some students during the course of the school year and agrees that it is impossible for the School to determine at the time of Parent’s execution of this Enrollment Contract the damage and loss to the School that would occur due to the later cancellation/withdrawal of some of the students who have enrolled. Therefore, once this Contract has been submitted to the School with the Registration Fee, Parent becomes liable for the entire year’s tuition and fees as liquidated damages (and not a penalty) even if the Student is withdrawn, absent, or is involuntarily separated from School. If Student is withdrawn, absent, or involuntarily separated, for any reason, including without limitation, change of residence, health, withdrawal, or expulsion, there will be no refund or reduction of fees or tuition, and any unpaid balance may, at the School’s election, become immediately due and payable. In the event that a non-voluntary U.S government directive is given after agreeing to this contract (ie military permanent change of station, or non-voluntary reassignment) the School will initiate a prorated refund calculated using the remaining days of the program.


Incidental Expenses

Parent agrees to pay the School for incidental fees, such as interest, Extended Day charges, overdue Library Fees, unreturned text books, field trips up to $25.00, etc. charged to Parent’s account within thirty days of receipt of each statement (field trips over $25.00 will be paid by Parent in accordance with the terms of the specific trip).


School Rules

Student’s enrollment at the School is subject to the general statements, rules, regulations, conditions, and financial terms contained in the School’s Parent and Student Handbook and other published documents, which may be amended from time to time. Parent acknowledges that Parent and Student must abide by such School rules and guidelines.


Tutoring

Tutoring credit purchased from Stetson Academy is non-refundable and never expires. It cannot be exchanged or redeemed for anything other than small group tutoring sessions and has no cash value. A small group is defined as up to 6 students. Stetson Academy makes no guarantees about the availability of tutoring sessions but agrees to act in good faith to accommodate the requests of its customers. Current tutoring credit balance can be found on the account page under the 'Tutoring' tab. Tutoring credits are deducted from the user's account at the time of enrollment for a tutoring session. Tutoring session cancellations completed within the cancellation window will result in that session's credit cost being refunded back to the user's tutoring credit balance. Cancellations occurring outside of the cancellation window and no-shows will not be refunded. The current cancellation period is 48 hours prior to the start of the enrolled tutoring session. The cancellation period can be changed or updated by Stetson Academy at any time without prior notice.


Support

Parent agrees to support the standards of the School in its philosophy, methods, objectives, and policies, including moral, academic, behavioral, dress, conduct, and disciplinary standards; to assume the responsibility for parental monitoring of Student’s education, being an encourager, and keeping in regular contact with Student’s teachers; and to attend mandatory meetings called by the School. Parent also agrees to support, to the best of Parent’s ability, the School’s entire program through time, attendance at parent meetings, and participation in various School activities.


Termination of Student's Attendance

The School has the right to suspend or terminate the attendance of any student for reasons set forth in the Parent and Student Handbook (or other published document), for reasons that the School Administration considers detrimental to the School community, student, or to other students of the School, or for the Parent’s failure to pay all or any part of the Parent’s financial obligations for Student’s attendance (including any amounts charged on Student’s account with the School).


Payment and Late Fees

Parent understands and agrees that a Late Charge of $25.00 will be added for any delinquent payment (which is defined as a payment not received within 5 days after the due date). In the event of default (default being 30 days past due), Parent also agrees to pay all costs of collection, including collection agency fees, attorneys’ fees, court costs, and interest of 1.5% per month. Further, as to any account more than 90 days in arrears, the School reserves the right to accelerate the total unpaid balance of tuition and fees due under this Enrollment Contract. When accounts are in arrears, the account may be referred to the School’s collection agent and/or counsel for satisfaction.


Default of Payment

Default of Payment: All accounts must be current before records and transcripts can be released or transferred to other schools. Student will not be allowed to continue to attend classes or participate in other School activities unless tuition and fees are paid by stated deadlines.


School/Family Cooperation

A positive and constructive relationship between the School and Family Member (defined as Parent, Student, or other person associated with Student) is essential to the School’s educational purpose and responsibilities to its students. If any Family Member engages in behavior, communications, or interactions on or off campus, that is disruptive, intimidating, overly aggressive, or reflects a loss of confidence in or disagreement with the School’s policies, methods of instruction or discipline, or otherwise interferes with the School’s safety procedures, responsibilities, or accomplishment of its educational purpose or program, the School reserves the right to dismiss the Family or Family Member from the community. The School may also place restrictions on a Family Member’s involvement or activity at School for other reasons that the School deems appropriate. Any determination under this Paragraph shall be in the School’s sole discretion. There will be no refund of tuition where such dismissal occurs and any unpaid balance is payable in full according to the terms of this Contract. The School also reserves the right to withdraw an offer of enrollment or re-enrollment at any time and to void an executed Enrollment Contract.


Medical Authorization

If, in the opinion of a properly licensed and practicing physician, Student needs medical or surgical services which require Parent’s pre-authorization or consent, Parent hereby authorizes, appoints, and empowers the School to act as Parent and furnish such consent on Parent’s behalf. Parent confirms that it is Parent’s desire that Student be furnished with such medical or surgical services as soon as reasonably possible after the need arises. Parent hereby releases and holds the School harmless from any liability which might arise from the giving of such consent. Parent agrees to reimburse the School for any medical expenditures made on Student’s behalf.


Consent to Onsite Medical Care

The Parent hereby authorizes the School to supply medical care as needed for Student (including administration of allergy medications, Epi-Pens, etc. according to the Student’s prescription from a licensed practitioner) or other minor medical care or emergency as determined to be appropriate by the School Staff. Parent hereby releases and holds the School harmless from any liability which might arise from the provision of such medical care.


*New Student Transcripts

If Student is transferring from another school, it is the Parent’s responsibility to ensure that the transferring school promptly provides the School with an official transcript.


Release of Student Records

Parent consents and holds the School harmless for the release of Student’s records and information upon request by an educational institution or law enforcement agency. Parent also releases and holds the School harmless from any liability stemming from the use, disclosure, or release of Student’s records or information.


Promotional Materials/Statements

The School continually strives to ensure the accuracy of all written materials, including, but not limited to, promotional information, catalogs, brochures, handbooks, and advertising. In an effort to do so, however, information included in the materials (including class sizes, student-to-teacher ratios, School accreditation, teacher qualification, specialization, and length of service, etc.) may change as programs grow and as staff changes. Prior to relying on any written materials in making your decision to enroll Student in the School, please verify the accuracy of information with the Admissions Office. Please also understand that even if the information was accurate at the time that you enrolled the Student, the information may change prior to commencement of classes or during attendance at the School. Please also note that only the Head of the School (or his/her designee) has the authority to make commitments regarding the nature of the program, specific arrangements for Student, or other changes from the School’s regular curriculum.


Discounts and promotions

Discounts and promotions offered by the school cannot be applied retroactively to any previous charge or transaction.


Governing Law/Waiver of Jury Trial

This Contract and the rights and obligations of the parties shall be governed by and construed in accordance with the laws of the State of California without regard to principles of conflicts of law. The parties agree to waive the right to jury trial over any claims pertaining to Student’s enrollment, attendance, or separation from the School including, but not limited to, claims of breach of contract, under statute, ordinance, or common law. The exclusive venue for any claim shall be any California state court in Solano County, California, as appropriate.


Understanding of Terms

Please read this Contract carefully. By signing below, Parent acknowledges that Parent understands the terms of this Contract, Parent’s obligation to pay the full year’s tuition or program tuition even if the Student is withdrawn or dismissed, the Parent’s option to terminate, and all other obligations set forth herein. If Parent has questions about the terms, Parent is encouraged to seek advice of counsel or to seek clarification from Stetson Academy.It is parent's responsibility to clarify with the school any provision of this agreement they do not understand prior to accepting the terms.


Force Majeure

The School’s duties and obligations under this Contract shall be suspended immediately without notice during all periods that the School is closed because of force majeure events including, but not limited to, any fire, act of God, hurricane, war, governmental action, act of terrorism, epidemic, pandemic, or any other event beyond the School’s control. If such an event occurs, the School’s duties and obligations in this Contract will be postponed until such time as the School, in its sole discretion, may safely reopen. In the event that the School cannot reopen due to an event under this clause, the School is under no obligation to refund any portion of the tuition paid.


Candor

The School is relying on the completeness and truthfulness of the information provided by the Parent in the admissions and enrollment process. If the School finds out after the Student has been admitted and enrolled that the Parent was not truthful in the admissions and enrollment process on any issue that the School, in its sole discretion, finds to be important, the School has the absolute right to terminate this Contract. There will be no refund of tuition where such termination occurs and any unpaid balance is payable in full according to the terms of this Contract.


Authority

Each party represents and warrants to the other (1) that it has full power to enter into and perform its obligations under this Contract; and (2) that this Contract constitutes its legal, valid, and binding obligation, enforceable in accordance with its terms. Parents in two-parent households agree that each is acting as agent for the other. Parents in one-parent households with joint-custody have obtained the express consent from the other party to enroll the Student, prior to agreeing to this contract. Modification of this agency relationship shall be in writing and delivered to the School. No oral modifications will be recognized or accepted.


Entire Agreement

This Agreement sets forth the entire understanding of the parties hereto with respect to the subject matter hereof and merges and supersedes all prior and contemporaneous oral understandings between the parties. There have been no representations or warranties made by any party other than the representations and warranties contained herein.

Last updated July 8, 2020